Although contracts are specific, the lack of documented quality control is sometimes terrifying.
Prior to the start of any project, there are a number of initial records or documents that you should have, or be able to refer to either at a central location or at the job site.
Equally important are the records that you create of the actual work progress and of the working conditions.
All fine points of coating application should be recorded clearly in the daily inspection reports, which should be submitted to the inspection company and customer weekly.
Precise and succinct reporting of all inspections is a major responsibility of a coatings inspector.
In addition to the technical phases of the project, information related to the work progress, project delays, the number of people working and equipment levels, and project paint materials should also be recorded as well.
Records can be kept in the format of a daily diary, or they can be kept on pre-printed forms, which might be preferable because they are organized with labelled spaces for all the kinds of information required. There are sample forms that could be used to record in-process data about work performed.
An inspector is likely to examine in a coatings project as part of the daily inspection report following:
At the beginning of a project, prepare appropriate tables or computer software by to track maintenance programs and painting projects so the progress of the work can be satisfactorily monitored.
Such tables or computer software should include in detail:
i) general progress in the preparation and painting programme , and
ii) daily progress with identification of the appropriate daily inspection reports.
Ensure that the daily inspection reports are correctly and filled in by the end of each working period.
At the end of the project, ensure that all tables, plans, the log book, specifications, etc., are returned to the office or the customer.
Attend all site meetings, called to plan or advance the progress of the works or to resolve a particular problem that has arisen. Take notes of the main points discussed.
Identify the areas being treated and
i) ensure that they are correctly identified in the daily inspection report;
ii) enter the area on progress chart; and
iii) ensure that the daily inspection report is tied in with the progress chart.
Re-check that the areas/items under treatment which have been identified can also be identified by another inspector or person coming onto the site at a later date.
Record in simple terms
i) the surface preparation carried out at all areas, and
ii) the results of such surface preparation.
Record the contractor’s the number of people working and equipment levels and whether the equipment was operating properly.
Record equipment breakdowns, malfunctions and material shortages and include the action taken by the contractor to overcome these problems.
Record time lost and an analysis of the causes (e.g., weather; breakdowns and malfunctions; lack of equipment, materials, staffing; etc.).
The types of information typically recorded as part of a daily inspection report are:
·weather conditions,
·substrate conditions,
·surface preparation,
·equipment
·the number of people working,
·coating materials, and coating application.